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November 12, 2007 Meeting Minutes
Board of Supervisors
Minutes:
Chair Hoenisch called the meeting to order at 6:00 p.m.
The Supervisors reviewed the bills payable.
The Pledge of Allegiance was recited.
Chair Hoenisch explained to the audience that the meeting had been called at 6:00 p.m. to allow time for the Supervisor’s to review and discuss items that were on the agenda.
Chair Hoenisch requested a motion to approve bills payable. Supervisor Schult made a motion to approve bills payable, seconded by Supervisor Shore. Motion carried.
Clerk Walter stated that she has October 8th and October 24th meeting minutes that will need to be approved. Chair Hoenisch asked the Supervisors to make a motion to dispense of the reading of the minutes and make any changes or corrections. No corrections were made. Supervisor Shore made a motion to approve the minutes, seconded by Supervisor Schult. Motion carried.
Chairperson’s report:
Chair Hoenisch reported that the workers have gotten their equipment ready and mixed the sand and salt for winter.
Chair Hoenisch reported that she’s gotten a few complaints on Rainbow and Brandenburg where it’s pulverized and currently like a mixture of blacktop and granite. Supervisor Schult has been checking on these roads regularly. She stated that the workers would be grading these roads more often but we’ve had no moisture and you need some sort of water when grading.
Chair Hoenisch reported that she had gotten a complaint about a sign and garbage at a property along Highway K. Also another complaint about some possible illegal zoning issues at a property along Naugart Drive. Zoning Administrator Rich Grefe is looking into these complaints.
Supervisor’s report:
Supervisor Shore reported that she had gotten a call from Laidlaw that a tree was down on Lower Circle. She called the workers and they took care of it that day.
Supervisor Shore reported that she got a call from a resident on Cloverdale that stated the road was kind of dug up because of construction in that area. Supervisor Shore called the workers and they will go out and put gravel where it’s needed.
Supervisor Shore also talked about her road, which she’s trying to get the speed lowered. She stated she will work on this issue in the future when she has more time. Supervisor Shore called the road workers to get some (Slow Children) signs and the guys were out there the following day putting them up on Cassidy.
Supervisor Schult reported that he’s been working with residents and road workers on Rainbow and Brandenburg. Supervisor Schult is working on borrowing a granite re-claimer from Stettin for gravel roads. This would help with the edging of the road.
Supervisor Schult reported that he has been working on cutting down trees in the Town’s right-away on Grove Drive, Falcon Drive, 12th Avenue and Lincoln Drive.
Treasurer’s Report: Clerk Walter filled in for the Treasurer and reported on the Town’s bank accounts ending October 31, 2007:
Money Market Account Balance 09/30/2007 $ 323,771.86
Deposits and Interest $ 72,304.88
Expenses $ 162,600.85
Money Market Account Balance 10/31/2007 $ 233,475.89
Town of Maine Checking Account $ 3,367.49
Certificate of Deposit for Garbage and Recycling
Special Assessment Account $ 18,344.69
Fire Department Petty Cash Checking Account $ 1,542.61
Fire Department Money Market for Memorials
and Special Donations $ 20,530.80
Municipal NOW Account $ 217,903.31
Supervisor Shore made a motion to approve the Treasurer’s report, seconded by Supervisor Schult. Motion carried.
Zoning Report for October 2007- Zoning Administrator Rich Grefe reported that he had issued two new garage permits, one fence permit and two new home permits. Also in the month of October he had thirteen onsite building inspections and five onsite zoning inspections.
Chair Hoenisch called the Public Hearing to order.
Discussion regarding the vacation of all undeveloped public roads and possible cul de sacs at the south end of 53rd, 55th and 57th Avenues. All land owners abutting 53rd, 55th and 57th received packets regarding vacating the un-built roads and creating cul de sacs at the south end of those roads. At this time we opened the floor to questions or comments from the public.
Gerald Zoltowski, 4703 N 53rd Avenue, stated he has some concerns on where his property is compared to the proposed cul de sac. Mr. Zoltowski stated that the cul de sac creates half a donut right in the middle of his property and would cause an eye sore. Chair Hoenisch explained to him that in the Town’s Zoning Ordinance there is a 850’ cul de sac maximum requirement. The Town should not cul de sac any further than 850 feet, but these roads are already beyond 850 feet. Town Attorney and Town’s Association Attorney felt that in a case like this where you are clearing up an old problem, you can go beyond that 850’ and justify it. If we go further and do not cul de sac it where REI has proposed that we cul de sac it, we would be making it more illegal non-conforming and would be more expensive for the Town. The cul de sac is proposed to start at the point where the current road pavement ends. If we go to the end of Mr. Zoltowski’s property it adds a couple extra hundred feet of road that needs to be built. That’s what the Town is trying to prevent and Chair Hoenisch has explained that to Mr. Zoltowski already.
Eugene Dehnel, 55th-57th Avenue, stated that if he was Gene Roets, he would not sign off. Attorney Frokjer explained to him that from the Town’s stand point, the Town has not gotten any taxes or rent on the land in over thirty years. People have been benefiting from this, not the Town. Attorney Frokjer stated that if the land is being used like this, lets be fair to the rest of the taxpayers.
Steve Zahn, 4905 Falcon Drive, asked Mr. Frokjer to explain from the Town’s stand point why this cul de sac has to be put in. Attorney Frokjer explained if we’re going to do this, let’s do it right. Attorney stated that there are State Statutes, Town Ordinances and DOT rules that say if you have these dead end roads, you try to keep them shorter and have cul de sacs. He stated that you have cul de sacs so the Town doesn’t have backing up issues with the trucks, no liability issues and no issues on where to dump the snow. Attorney Frokjer and Supervisor Schult stated we have cul de sacs for residents’ safety.
Connie Brown, 4755 N 57th Avenue, stated she thinks the cul de sacs are a good idea. She has children and trucks turn around all the time in her driveway, and this would prevent it. Connie asked when the 57th Avenue cul de sac goes east, where will the cul de sac start? Chair Hoenisch explained that the cul de sac will start where the Brown’s property ends and Eugene’s starts. Connie Brown also stated that she doesn’t think the cul de sacs need planters, cul de sacs look nice.
Kevin Lubecke, 4705 N 55th Avenue, asked that if the Town goes ahead with these cul de sacs, will the rest of the property be abandoned for future road development. Attorney Frokjer explained that the other areas will be abandoned or discontinued or vacated as Town roads. If a developer came in to buy this land, they would have to build the roads.
Chair Hoenisch asked the audience by a show of hands, if they approved of the Town vacating the un-built roads and creating cul de sacs at the end of 53rd, 55th and 57th Avenues. Everyone raised their hand except Mr. Zoltowski.
Adjourn the Public Hearing at 8:22 p.m.
Reconvene the Board of Supervisor Meeting at 8:22 p.m.
Other Business:
Discussion and possible action on Resolution 2007-07 regarding the vacating and or dedication of roads in Assessor’s Plat No. 1. Attorney Frokjer gave the Board a resolution to review and discuss. It also had a map attached from REI. Attorney Frokjer explained what would be involved with this. First of all, there is an issue if the Board would want to proceed with vacating these roads, then a highway order and a agreement with Rose Rosenau. We need to discuss damage issues which need to be addressed within 90 days after the Resolution is passed. Supervisor Schult made a motion to approve the resolution vacating, widening, and dedicating as stated in the resolution which encompasses that map, seconded by Supervisor Shore. Motion carried.
Discussion and possible action on an agreement with Rose Rosenau to reimburse the Town $4,000.00 for Assessor Plat No. 1 surveying and engineering. Attorney Frokjer drafted an agreement for this item. Supervisor Shore made a motion to approve the agreement, seconded by Supervisor Schult. Motion carried. Supervisor Schult made a motion to negotiate for a mutual agreement with the landowners affected which would include damages with the relocation of trees and fence, seconded by Supervisor Shore. Motion carried.
Chair Hoenisch explained that Mr. Grefe needed to be excused for an inspection which needed to be completed that evening. Item H will be discussed at this time to accommodate his schedule.
Discussion and possible action on building permit fees. Chair Hoenisch asked Mr. Grefe to present his information on this item. Mr. Grefe explained that there have been several unusual permits, such as breezeways, replacing a window with a door and lean to have come before him which does not fall in any of our fee schedules. Mr. Grefe had examples of other municipality’s fee schedules. Discussion followed on lowering the fees for minor alterations under 150 square feet and number of inspections required. Supervisor Schult made a motion to have a new $150.00 permit fee for minor alterations under a max of 150 square feet, with a maximum of 3 inspections, and any additional inspections would be an additional $50.00, seconded by Supervisor Shore. Motion carried.
Discussion and possible action on the McEvoy Road Agreement. The Town held meetings with the McEvoy's, their surveyor and other property owners affected by the Erdman’s land sale The Plan Commission on Monday, November 5th recommended that the McEvoy’s land division and road agreement be approved. The road agreement will clear up three old access issues and allows McEvoy’s to obtain building permits for their new homes and honey warehouse.
Discussion followed with the McEvoy’s about their timeline for their road construction project. Rich McEvoy stated they will be placing the crushed rock on the road in 2008. However they will not be paving until after their homes are built. Attorney Frokjer stated that the road agreement should reflect that the McEvoy road meet the Town’s specifications. The agreement will state that McEvoy’s may obtain building permits before paving the road; however they will not be given occupancy until the road is paved. Prior to the paving McEvoy’s are responsible for all maintenance of their road. The paving must be done no later than the end of the 2011 construction season. Supervisor Shore made a motion to approve the McEvoy’s road agreement, seconded by Supervisor Schult. Motion carried.
Discussion and possible action on McEvoy’s Land Lease for 2008. The McEvoy’s have offered to allow the Town to keep the yard waste site on their new property for a year. Gilbert Erdman has agreed to be the yard waste custodian for another year. This will give the Town Board time to research a new site.
Chair Hoenisch prepared option #1 which is for 2008 and option #2 which is a self renewing land lease. She asked the McEvoy’s which option they would prefer. Ben McEvoy stated that they preferred option #1 because they are not for sure on when they are going to build at that site. Supervisor Schult made a motion to approve the McEvoy’s land lease for 2008, seconded by Supervisor Shore. Motion carried.
Discussion and possible action on the Emergency Agreement with the Village of Brokaw for 2008. Chief John Ohrmundt was going to check w/the Village of Brokaw regarding the payment of the fire dues to the Town and report back. This was tabled from last month because Chief Ohrmundt wasn’t able to obtain the information needed from Brokaw.
Discussion and possible action on the Brokaw Water Transmission Line Easement Agreement. Attorney Jim Hawkins and Clerk Wayne Utecht requested a meeting on October 30, 2007 to go over the draft agreement to clarify some of the issues. Reviewed the final design plan at that time.
Attorney Frokjer explained that the Town just received Rural Developments loan resolution and Chair Hoenisch received a copy of Wausau’s Water Line Easement agreement from Dale Janisch. He stated that there are conflicting statements in the resolution and letter which we need to get answers before signing a transmission line agreement with Brokaw. This item was tabled.
Discussion and possible action on Krause and Howard Company’s 2007 Year End Audit Agreement. Last year’s audit cost was $2925.60. In 2000 the Town’s cost was $2,400.00 so there have only been minimal increases. Don Stabenow does a great job. The 2007 audit proposal is to not exceed $3,150.00. Supervisor Schult made a motion to approve the 2007 year end audit to be completed by Krause and Howard, seconded by Supervisor Shore. Motion carried.
Discussion and possible action on Public Works fuel tanks. This was tabled from an earlier Board Meeting. The public works employees suggested that we purchase the 300 gallon no lead tank and a 550 diesel tank rather than having accounts at a gas station. They need fuel for snow plowing at odd hours of the night and because of their small equipment. We received new quotes from REI and it seems cost effective for the Town to purchase the 550 gallon diesel tank instead of a 1000 gallon tank. Chair Hoenisch explained that fire proof roofs will need to be built over the containment system. Supervisor Shore made a motion to approve a 300 gallon no lead tank and a 550 gallon diesel tank, seconded by Supervisor Schult. Motion carried.
Captain Bob Pound was present and asked if the Town Board had researched double walled tanks.
Chair Hoenisch explained that due to their cost and the fact that the Fire Inspector may still require roofs over the tanks, the Town Board didn’t feel that the double walled tanks would be cost effective. More discussion and questions followed. Supervisor Schult stated that the Town Board should do additional research. Supervisor Shore made a motion to rescind her previous motion to approve a 300 gallon no lead tank and a 550 gallon diesel tank, seconded by Supervisor Schult. Motion carried.
Discussion and possible action on the request to have the Town Clerk post at Red Granite Bar. Currently posts at the Town Hall, Chapter Two, Citgo Gas Station, Richard’s Supper Club and Schmidt’s Bar. Supervisor Schult received a request to have the Clerk post at Red Granite Bar.
Clerk Walter explained that she is happy to include Red Granite in her posting sites, but questioned if this in addition to her current locations or if she could eliminate the Citgo Gas Station since the posting room is very limited. Clerk Walter asked if there was a place for her to post. Supervisor Schult said there was a bulletin board next to the pool table. Supervisor Shore made a motion to have the Clerk post at Red Granite Bar and to discontinue posting at the Citgo Gas Station, seconded by Supervisor Schult. Motion carried.
Discussion and possible action on the Fire Department Officer’s yearly salary. At our budget workshop when reviewing the Fire Department’s officer’s salary account we realized that the officer’s salaries were not increased when the FD members received their training per diem increase approximately 3 years ago. Supervisor Shore made a motion to increase the officer’s salary $50.00 per year, seconded by Supervisor Schult. Motion carried.
Discussion and possible action on the Fire Department’s Captain hourly wage for doing grant work. Captain Bob Pound does all of the grant paperwork and has been very successful. One grant was for $125,000.00 and there have been many smaller grants which are used for Fire Department equipment. The most recent grant was for new radios. The Town just received a $20,000.00 check towards the $28,000.00 cost for new radios. Chair Hoenisch suggested at our Budget Workshop that Captain Pound be compensated for grant work. Discussion followed on an appropriate wage. Attorney Frokjer stated that Town of Pine River pays their officer’s $10.00 an hour for this task. Supervisor Schult asked what the Town pays for other extra Town jobs. Supervisor Schult made a motion to approve compensating Captain Bob Pound for grant work at $12.00 an hour, seconded by Supervisor Shore. Motion carried.
Open discussion from the audience. No discussion was heard.
Schedule the next Board of Supervisor Meeting on December 10, 2007 at 6:30 for bill approval and general business at 7:30 p.m.
Chair Hoenisch reminded the audience of the November 26, 2007 Budget Public Hearing and
Special Town Meeting at 7:30 p.m.
Motion by Supervisor Shore to adjourn at 10:17 p.m., seconded by Supervisor Schult. Motion carried.
Respectfully submitted and approved on December 10, 2007.
Tammi M. Walter
Town of Maine Clerk
Last modified: 03/22/07.
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